Archiving and compliance

Using an archiving and compliance service will allow your server to free up storage space and allow your applications to run more freely. Documents may be electronic but can take up a great deal of space. Outsourcing your archiving and compliance is a cost effective way of effective storage and data retention management. An archiving and compliance service will help organise your data and therefore keep it accessible and searchable.

Our service

An archiving and compliance service will offload your old data from your servers, keep it well-protected, maintained and instantly available. There are many benefits of an archiving and compliance service which include:

• Secure and long-term organised easily retrievable information when you need it
• Reduces overall cost of storage and improve storage performance
• WORM storage (write once read many) technology will reduce regulatory non-compliance
• Purchase the storage you require, when you need it and the ability to increase or decrease capacity at short notice
• Environmentally sustainable, reduce CO2 emissions by eliminating unused storage capacity.

There are many reasons your company needs archiving and compliance facilities and will depend on the nature of your business but a few reasons are business continuity and disaster recovery, important business or customer information, storage management and possibly legal or evidential requirements.

Disaster recovery

When creating a disaster recovery plan, offsite storage of essential information is an essential component. If a disaster occurs in your workplace or damages your storage hardware or services you may lose your vital information. Archiving and compliance cancels out this risk.

Emails often contain important information from all sources that may need to be stored. With the ever increasing use of email as a communication tool the storage requirements for these grows at an alarming rate. To maintain your mailbox to a sensible size, storage management is essential and ensures your mail server is not caught up in mailbox management and therefore making it more efficient. By keeping email storage under control, it is possible to life storage quotas and keep your Server streamlined with only a small amount of active data. Users can view archived mail directly within Outlook with an integrated Outlook add-in.

Secure records

If your business has a legal element, email can provide an important part of evidence. Keeping a secure record of all email transactions can be vital in this situation. Consider integrating email archiving and compliance with a document management system, which in the case of an audit or legal request, you have all the information available.

Email Archiving and compliance products capture, index and store email and attachments ensuring critical and sensitive data can be retrieved later by criteria such as keyword, classification, sender or recipient or time period. By indexing unstructured data, archiving and compliance eliminates the costly and time consuming task of searching through backup tapes.

Archiving and compliance packaged solutions can be tailored to suit your company's needs and eliminate the need and cost of purchasing, maintaining and managing an in-house archiving server. A good archiving and compliance service will provide expertise and round-the-clock support and an email and document management service ensuring email compliance with regulations and acceptable use policies.

D&D sort out my IT issues promptly in a language I can understand. I would recommend these guys to anyone looking for IT support.

Neil Rossiter, Operations Director, Spectrum Environmental Limited